- AV Facilities
- WiFi
- Intruder Alarm
- Fire Alarm
- Heating and Hot Water
- Utilities
- Kitchenette
- Security
Audio visual facilities
Using the Scout Hall Projector and Sound System :
Remotes, HDMI cables and spare power extensions are kept in a plastic storage box in the Committee Room upstairs.
1 Bring down the screen – use the black simple remote control.
2 Switch on the Projector – press On button on the silver remote control.
Point the remote standing under the basketball “cage” towards the projector
The projector gives a little click and after a few seconds starts to whir – give it time and it slowly warms up to reveal a white Optima logo on the screen
3 Projector remote: Select the source for the video on the screen:
HDMI input 1 from the HDMI cable in left corner of Hall – connect to a laptop or DVD player using an extension HDMI lead. (in green plastic box on wall)
For iPhones, iPads you can connect to the HDMI cable using the white iPhone to HDMI adaptor kept in the green box on wall in the corner of the hall.
For Android phones you can connect to the HDMI cable using the white USB-C to HDMI adaptor kept in the green box on wall in the corner of the hall.
Note: If this is the first time using the adaptor then you may need to download a mirroring app from the App Store. (A QR Code will flash onto the hall screen for you to scan with your phone camera to link you to the app in the App Store. Download it and it should magically enable your iPhone display to be mirrored on the HDMI cable to the projector screen)
4 With the Black Yamaha remote, switch on the black Speaker Sound Bar – you’ll see lights on the soundbar above the projector. Select Analogue to hear sound from the projector ie from the HDMI from the DVD, Laptop or smartphone output
Or for audio only fed from a phone/laptop, ie. you are not using the projector, use Yamaha remote to select Bluetooth – this may require you to pair with the Yamaha YAS 105 Soundbar.
Finished?
Remember to ensure the Projector and Soundbar are off after use: Power down the Soundbar first – check the lights on the top of the speaker go out.
Press the Projector off button twice – it has a 2 minute fan and cool down process. The screen should be remotely winched up after use.
WiFi
The hall has wifi which is using a 4G mobile connection. This has limited speed of around 7Mbps. It also has a monthly quota limit of 5GB so please use it wisely.
The network is ScoutsWiFi The password is known by your group leader.
The wifi router should be left ON.
Fire Alarm
The fire alarm has a system of smoke detectors in the Hall, Kitchen, Lobby, Kitchenette and staircase landings. There are 5 break-glass in case of fire alarm points. In the event of a fire alarm sounding the sirens they will continue until the source of the fire is corrected and the sensors stop seeing smoke or fire. The sounders can be muted at the panel in the lobby. Evacuation points of exit and assembly points are well signed in all areas.
Periodic system tests:
To test the Break-Glass Fire Alarm Points the procedure is simple:
- Ensure you have the silver Enable Control key and the black splunger test key
- At the Fire Alarm control panel turn the Enable Control key clockwise to enter Test Mode
- You will see the display t1
- At one of the 5 break-glass points insert the splunger up into the small hole on the left underside – the glass will displace and the Alarm siren will sound.
- Remove the splunger to reset the break glass point. (the system won’t be able to be reset unless it is removed.)
- At the control panel press silence the alarm, and then press Reset.
- The sirens will be silenced.
- Turn the enable key back anitclockwise
- The Alarm is now in the normal armed state. (a single power light is on)
- Once completed log the weekly test on the Logsheet kept inisde the door to the cleaners cupboard.
Note: when the alarm is triggered it will automatically close the metal roller shutter at the Kitchen, and also shut off the gas supply. It is important that the Gas Shut Off Valve is reset afterwards otherwise the boiler will not work. The Gas Shut-Off Valve (next to the Kitchen fire exit door) is reset by a twist and pull out action.
Fire Extinguishers
The water fire extinguishers are tested annually by the school contractors.
Heating & Hot Water
Heating and Hot Water are provided by the Worcester Boiler (installed 2015) in boiler room off 1st floor female toilets. The heating is controlled by a HIVE controller, thermostat and Smartphone app. The thermostat should be left alone, set at 16 degrees or there-abouts. The boiler is subject to a service agreement.
Heating is underfloor and is very efficient. It takes 3 hours to bring up the temperature but retains heat a long time. So the schedule is for heat in advance of the time needed. For that reason the boost button is probably no use as it won’t heat a room quick enough. It is best to set a boost in advance – using the Hive App.
Thermostat This is in the main hall on South Wall pillar opposite the kitchen door. The readout shows how hot it is in the hall. Press the up or down button to set the desired temperature. It is set to desired temperature of 16 degrees.
The Hive App is the best way to control the heat schedule and boosts.
Hot Water is provided by the Boiler and is controlled by adjacent timer / controller. The timings of ON/OFF are independent to that of the Heating. If you want to over-ride those timings because the water is cool then find the controller is on the Thermostat in the main hall, on the wall 10 foot from the kitchen door. Press the HW Boost button on the very top lof the Thermostat to put heat the water on for 1, 2, 3 or 4 hours. It will take an hour at least to heat water.
There is a separate electric immersion heater in the HW tank in the boiler-room. By default this is switched OFF – operated by a single wall switch immediately behind the HW tank. This switch should only be used in event of boiler failure, and MUST be reset to OFF once the water has been heated.
Schedule of programmes for Central Heating and Hot Water:
| Central Heating | Hot Water | |
| Mon- Fri | 4.00am – 7.30 during cold months | 9:00am – 14:00 during school term |
| Saturday | Off | Off |
| Sunday | 6.00 am- 10.00 during cold months | 8:00am – 9:00 during term |
Troubleshooting issues with Heating & Hot Water:
| Cause | Solution | Temporary Fix |
| the hot water in the tank has been completely used up and not heated up yet because the timer/controller schedule has not yet initiated the next boiler on period | On the controller, press BOOST on thermostat in hall for the HW. This should fire up the boiler and within an hour the tank will have hot water. | |
| The boiler has shut down erroneously – because of a fault. Normally signified by flashing blue oval on front of boiler. | Try a restart of the boiler.Or call Jubilee Hall exec. committee member and see if they can assist, or call out the maintenance contractors. | As a temporary stopgap, you could switch on the electric immersion heater to heat the tank. This works independently of the boiler and controller. The immersion heater should be switched off once the tank water has been heated up. |
| If the boiler does not re-ignite as above, then it may be that the School Kitchen’s GAS Shut-Off Valve have been triggered. | Check red Gas Shut-off Valve in Kitchen next to rear exit door. The valve shuts gas off when the knob is pushed in (or by being triggered by the fire alarm sounding). The knob is reset by twist of the knob and it will then stay in the ON position. You can then return to relight the boiler as above. |
Gas
Gas Meter and manual valve is in brown cabinet outside the big kitchen exterior door (on the East end of the Hall)
There is an additional red Emergency Gas Shut-Off Valve inside the kitchen by the back door. Note: the Gas Shut Off valve can be triggered accidentally. This has been known to cause issues with the gas boiler operation if triggered often. (See Fire alarm video to explain reset method)
Electricity
Meter and circuit breaker boards are in the main store cupboard to the left of Kitchen. In the event of a trip the circuit board can be reset, after determining the cause of the trip. Note: All portable devices, kettles, TVs, Irons etc must be PAT tested and recorded annually.
Emergency lighting system
The emergency lighting system has a number of LED lights that are also battery operable at a lower brightness for 3 hours in the event of mains failure or as a result of fire. These lamps are denoted by a small green permanenetly lit light built into them, and are often situated adjacent exit routes. You will see two in the hall. These must be tested monthly to check the batteries can maintain those lights for 3 hours when the mains is off. To do this you should select the circuit breakers for the lighting circuits and switch them off for the period of the test. `The emergency lights will stay on – running on battery. After 3hours if the lamps are observed to still be lit then they have passed. switch the circuits back to on and record the test in the logsheet.
PAT Testing
PAT testing is conducted periodically by the school. All portable electrical appliances using mains electricity should be provided for test and inspection
Water
The internal water Stop cock is in the main store cupboard to the left of big Kitchen. Note: Water serving the upstairs toilets and basins can be isolated using the valves under the sink units behind the boxing.
The main stopcock for the whole hall is beneath a metal stopcock manhole at the top of the ramp and covered (normally) by an inch of gravel.
Thames Water Meter is in driveway 1m from road, adjacent wall under circular cover.
The hall water system is subject to a monthly Legionella Test. There is a testing log book and kit kept in the kitchenette. Temperature readings and flushing of taps and outlets is part of the regime of the test – recording temperatures at numerous points should be transferred to the sheet.
Kitchenette
The Scout and Guide Kitchenette in the lobby should be kept locked. Key in Key cupboard. The hardware and food/drinks should be kept in good condition and replenished by users. The vent fan is switched on by the high level wall switch (and triggered by the main kitchenette light.) The oven should be checked to be switched off before leaving the kitchenette.
Security
The double fire exit doors to the hall must be checked and secured before leaving. The main exit point in the lobby should be secured with the code entry AND mortice key lock. Master keys are issued by the Trustees. Spare user’s keys should be returned to Trustees. Keys to the cupboards are held by the respective users – master keys can access all cupboards.
Two CCTV cameras are installed on the exterior.
The hall must not be left unattended without the doors and windows being secured and locked.
The external gate must be kept padlocked.